UT Dallas > University Career Center > Get Career Experience > How to Report an Internship

How to Report an Internship

Once you have accepted an internship offer, you must submit an experience request through Handshake to receive credit. Here are the steps to report:

  • Log into Handshake at utdallas.joinhandshake.com using your NetID and Password
  • From the top menu bar select Career Center > Experiences > Request an Experience
  • Choose the appropriate Experience Type and the Term in which your internship will be taking place
  • Fill out the remainder of the request form paying close attention to all questions
  • Once you have finished the request form and clicked submit, you MUST upload your detailed job description, offer letter with all required information and any other documentation required by your academic department. To do this, click the New Attachment button on the left side of your screen and choose the appropriate documents

Please see below for helpful tools to assist you in this process:

Sample Offer Letter
Downloadable Instructions

Once you have submitted your experience request and all required documentation, please allow 7-10 business days for your experience to be approved by the University Career Center, your academic department, and ISSO if necessary. During the approval process you may be contacted if additional information or changes are needed. You will be notified once the experience has been successfully approved.

Important Dates

Fall 2024 Dates

Note: Students on F-1 visa cannot engage in volunteering, training, or working until CPT is authorized.

Note: All experiences must be requested in Handshake by August 26, 2024.

For domestic students:

  • Request period in Handshake is open from May 12, 2024, to August 26, 2024
  • Last day to enroll in 16-week session: August 26, 2023
  • Last day to enroll in 8-week session: October 21, 2023
  • First day to work at internship: Varies
  • Last day to work for graduating students: Varies
  • Last day to work for returning students: Varies

For F-1 visa students:

  • Request period in Handshake is open from May 12, 2024, to August 26, 2024
  • Last day to enroll in 16-week session: August 26, 2024
  • Last day to enroll in 8-week session: October 21, 2024
  • Earliest CPT Employment Start Date: August 10, 2024
  • Latest CPT Employment End Date for Graduating Students: December 13, 2024
  • Latest CPT Employment End Date for Returning Students: January 20, 2025.

Please note:

All internships must be a minimum of 6 weeks from the start date of the internship, unless otherwise noted by the academic department.

International Internships:

  • Must enroll in full, 16-week session
  • Check with Education Abroad for more details and additional registration deadlines

BBS & ATEC Students:

  • Must enroll in full, 16-week session
  • Deadline to register in an internship course is October 10, 2024

Late Registration: Late fees will apply if registering during late registration. Check the Academic Calendar for specific dates.

Spring 2025 Dates

Note: Students on F-1 visa cannot engage in volunteering, training, or working until CPT is authorized.

Note: All experiences must be requested in Handshake by March 24, 2025.

For domestic students:

  • Request period in Handshake and Orion is open from October 7, 2024 to March 24, 2025
  • Last day to enroll in 16-week session: January 16, 2025.
  • Last day to enroll in 8-week session: March 20, 2025.
  • First day to work at internship: Varies
  • Last day to work for graduating students: Varies
  • Last day to work for returning students: Varies

For F-1 visa students:

  • Request period in Handshake and Orion is open from October 7, 2024 to March 24, 2025.
  • Last day to enroll in 16-week session: January 16, 2025
  • Last day to enroll in 8-week session: March 20, 2025
  • Earliest CPT Employment Start Date: December 22, 2024
  • Latest CPT Employment End Date for Graduating Students: May 24, 2025
  • Latest CPT Employment End Date for Returning Students: June 1, 2025

Please note:

All internships must be a minimum of 6 weeks from the start date of the internship, unless otherwise noted by the academic department.

International Internships:

  • Must enroll in full, 16-week session
  • Check with Education Abroad for more details and additional registration deadlines

BBS & ATEC Students:

  • Must enroll in full, 16-week session
  • Deadline to register in an internship course is January 16, 2025

Late Registration: Late fees will apply if registering during late registration. Check the Academic Calendar for specific dates

Summer 2025 Dates

Note: Students on F-1 visa cannot engage in volunteering, training, or working until CPT is authorized.

Note: All experiences must be requested in Handshake by July 3, 2025.

For domestic students:

  • Request period in Handshake and Orion is open from February 3, 2025 to July 3, 2025.
  • Last day to enroll in 11-week session: May 29, 2025.
  • Last day to enroll in 5-week session: July 2, 2025.
  • First day to work at internship: Varies
  • Last day to work for graduating students: Varies
  • Last day to work for returning students: Varies

For F-1 visa students:

  • Request period in Handshake and Orion is open from February 3, 2025 to July 3, 2025.
  • Last day to enroll in 11-week session: May 29, 2025.
  • Last day to enroll in 5-week session: July 2, 2025.
  • Earliest CPT Employment Start Date: May 25, 2025
  • Latest CPT Employment End Date for Graduating Students: August 23, 2025.
  • Latest CPT Employment End Date for Returning Students: August 24, 2025.

Please note:

All internships must be a minimum of 6 weeks from the start date of the internship, unless otherwise noted by the academic department.

International Internships:

  • Must enroll in full, 11-week session
  • Check with Education Abroad for more details and additional registration deadlines

BBS & ATEC Students:

  • Must enroll in full, 11-week session
  • Deadline to register in an internship course is May 29, 2025.

Late Registration: Late fees will apply if registering during late registration. Check the Academic Calendar for specific dates

Transcript Notation

If you are not interested in obtaining academic credit for an internship, and/or you do not meet eligibility requirements, you may opt to receive transcript notation for your experience. Transcript notation is an official note by the Registrar on a UT Dallas transcript that shows an internship was completed. The employment period and transcript notation period must be in the same semester.

Transcript notation is not available for international students.

If interested in receiving transcript notation for an internship experience you must still request an experience in Handshake. You will also be required to write a short reflection paper at the end of the semester. Once you submit your experience request in Handshake, you will receive further instructions from the University Career Center.

Please note: You cannot earn retroactive Transcript Notation for internship experiences.